Not all editors follow the same template when performing developmental editing, but most of them have a process. Generally it involves several steps, and we’ll dig into some of the most common here. Your editor may or may not follow this format for your developmental editing, but at the very least it should help you understand some industry terms and jargon and make it a little easier to talk with them about what they’re doing.
The First Pass
Most developmental editing happens the first time an editor reads through a manuscript, on what we call the “first pass.” Editors train themselves to bring fresh eyes to a manuscript each time they read it, and to read it as different members of its audience would (through what we often call “lenses”). But there’s no replacing that first encounter with a manuscript. It’s when the editor’s experience is closest to the reader’s. As editors read, they take notes on the manuscript, in a separate document, or both. They get to know the characters, the setting, the plot, the voice. They jot down questions, potential problems, plot holes and pacing issues. They form a general opinion of what the best revision plan for the book will be. By the time they finish the manuscript, they usually have a good sense of what it needs—often the ending helps them understand what’s missing from the beginning and the middle.
The Edit Letter
Once an editor finishes their first developmental editing pass, they’ll get started on their letter to the author. They’ll group notes by theme or content area (the protagonist, for instance, or the setting). They’ll discuss their thoughts at length, explaining narrative theory to help the author understand why a problem might throw a reader off. Their goal will be to communicate clearly, constructively, and efficiently. Occasionally they’ll make a few suggestions, but they’ll usually leave the fixes to the author. Even if they have some ideas, they’ll often just drop a note along those lines. That way the author will know they’re there, but won’t feel constrained by them.
You may, from time to time, hear editors talk about “spot editing.” This refers to going back over troublesome areas of the manuscript. Maybe the midpoint complication fell flat, and the editor needs to make a second (or third, or fourth) pass over it in order to understand what to do with it. Maybe the introduction didn’t do a good job of establishing character and conflict. Maybe the climax didn’t feel satisfying, and the editor needs to review previous sections of the book to figure out what was set up that didn’t pay off. Spot editing adds time to the developmental editing process, but it also means you’re getting solid, deep work done on the novel.
The Second Pass
Occasionally, the editor wants you to make revisions and return the manuscript to them so they can do the whole developmental editing process again. We call this a second pass. It’s most common with second books, which are often written under heavy pressure deadline pressure from deadlines and promotional responsibilities. But it can happen anytime during an author’s career. If your editor wants to make a second pass, don’t panic! The book will be much better by the time that second pass begins, and you’ll probably have a much smaller set of changes to make when it’s over.